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  4. Using and subscribing to the HYMS Blackboard calendar (timetable)

Using and subscribing to the HYMS Blackboard calendar (timetable)

The Blackboard calendar is where certain course timetables can be accessed (currently Physician Associate and MB BS Gateway course calendars).

This guide will explain how to:

  • access course calendar in Blackboard
  • add your calendar to your Office 365 HYMS email account calendar from a computer web browser
  • add it to your iPhone or iPad
  • add it to your Android *also an alternative method for iPhone or iPad
  • troubleshoot syncing issues
  • create events in Blackboard calendar (staff guide)
Physician Associate and MB BS Gateway course only

As stated above, the Blackboard calendar is only for Physician Associate and MB BS Gateway course calendars. Please see our other help page at the following link for the MB BS timetable guide; MB BS timetable guide.

Access course calendar in Blackboard

Blackboard course calendar

  1. From a web browser click on your name in the top right-hand corner of the HYMS Blackboard homepage.
  2. Click on the calendar icon in the drop-down menu.Blackboard homepage calendar menu
  3. The bottom left-hand corner of the calendar view shows a list of all available calendars to view events for (colour-coded by course). These can be selected / deselected. Click on an event in the calendar to display further details.Blackboard calendar view
  4. A link to a course calendar may also be found on the left-hand navigation menu for a course (the link may be renamed ‘timetable’).Blackboard navigation menu

Add your Blackboard calendar to additional third party calendars

The instructions below and screenshots are for example guidance only. Please search online for further guidance for your particular device.

We cannot guarantee how often third party calendars will sync with the Blackboard calendar. The time taken to refresh the calendar on your device may also vary depending on the manufacturer and the available connectivity. It is the student’s responsibility to ensure they are referring to the latest updated version of their timetable by checking against their Blackboard course calendar from a web browser. Please also refer to other relevant communication channels for the latest timetable information (such as email and Blackboard announcements).

Add your HYMS Blackboard calendar to your Office 365 HYMS email account calendar from a computer web browser

  1. Blackboard homepage calendar menuClick on your name in the top right-hand corner of the Blackboard homepage.
  2. Click on the calendar icon in the drop-down menu.
  3. Below your listed calendars, click on  iCalendar / get external calendar link. Right-click on the URL that displays with the .ics extension link and select ‘copy’.Blackboard external calendar link
  4. Open your HYMS email in a web browser. Please click on the following link to access the help page for further guidance; web browser.
  5. From the welcome page, select to view your email account. From the left side panel, select the calendar icon.screenshot of the calendar link in Office 365
  6. From the left side panel in the calendar view, click on add calendar.Outlook add calendar option
  7. From the add calendar dialogue box, select subscribe from web.Outlook calendar subscribe from the web option
  8. Paste the external calendar link into the provided field and name it in the space below (such as HYMS Calendar).Outlook add calendar option
  9. Choose to ‘add to my calendars’ from the drop down list. To finish, click on import (click on the image to enlarge it).
  10. Back in the calendar view, your Blackboard calendar will appear in the left side panel under my calendars.Outlook calendar HYMS calendar tab

If you are having issues syncing and are trying to import the calendar again, firstly remove the existing imported one. Right click on the calendar under ‘my calendars’ and select ‘remove’ from the drop-down list. 

Add your HYMS Blackboard calendar to your Android device *also an alternative method for iPhone / iPad

  1. Firstly, add your Blackboard calendar to your Office 365 HYMS email account calendar from a computer web browser. See guidance above.
  2. There are then different options for how to view the timetable on your phone from your Office 365 calendar. Option 1: Add the Outlook app to your phone to then view your Office 365 calendar and the imported timetable.  Option 2: Add your HYMS email to your phone then choose to also add your HYMS email calendar to your phone’s calendar. For both options, please see the following page for further guidance on adding email to your phone / downloading the Outlook app (please be aware some device models / older models may not support these options); accessing HYMS email and calendar on smartphone / tablet devices.
  3. In the Outlook app / your phone’s calendar, you should now be able to view your HYMS calendar content. You may need to go to your calendar menu and check your HYMS email calendar and / or HYMS calendar are selected to be visible. In your phone’s calendar it may not specify the calendar to check / uncheck, but includes it if the overall HYMS email account is selected (ticked green box in image below).screenshot of the menu icon for the Office 365 app on a mobile deviceHYMS calendar option on Android

 

Add your HYMS Blackboard calendar to your iPhone or iPad

  1. Firstly, if you have not already done so, add your HYMS email account to your phone. Please see the following help page for further guidance; accessing HYMS email and calendar on smartphone / tablet devices (if prompted, choose to also add your HYMS email account calendar to your phone). Please be aware some device models / older models may not support this.
  2. Click on your name in the top right-hand corner of the Blackboard homepage.Blackboard homepage calendar menu
  3. Click on the calendar icon in the drop-down menu.
  4. Below your listed calendars, click on iCalendar / get external calendar link. Right-click on the URL that displays with the .ics extension link and select ‘copy’.Blackboard external calendar link
  5. Paste the external calendar link into an email and email your account.
  6. Open the email on your phone and click on the URL. The iPhone recognizes the .ics extension as a calendar and prompts you to subscribe. Choose ‘yes’.
  7. Check your calendar app settings to ensure your HYMS calendar is selected and is syncing regularly. You should now see your HYMS calendar in your phone’s calendar app.

If you are having issues syncing and are trying to subscribe again, first ‘unsubscribe’. Go to your phone settings and choose to unsubscribe / forget the calendar.

Troubleshoot third party calendar sync issues

  • Allow a little time for content to sync. This may vary depending on the device manufacturer, the available connectivity, and when content was added to the calendar. As stated above, we cannot guarantee how often third party calendars will sync with the Blackboard calendar.
  • If you encounter continued sync issues, try removing the link from your calendar / device and repeating the steps above.
  • Ensure you have correctly copied and pasted your link and correctly followed the steps above.
  • iPhone users can also try the Android method above. If you have an alternative device, we suggest searching for online support for your specific device.
  • If only some content is missing, contact the session organiser and check that content has in fact been added to your calendar. It may be that session details have not been added and they have been communicated to you via an alternative method (such as a link in a Blackboard announcement or an email, or an invitation via your Teams calendar).
  • If the calendar is showing but the timings are incorrect, please check your settings. For your Outlook calendar, please navigate to your email settings/ view all Outlook settings/ general/ language and time. Check the time zone is set to Dublin Edinburgh Lisbon London. For your phone, please navigate to your email settings and check the time zone is also set to Dublin Edinburgh Lisbon London. Also check the overall time zone settings on your phone.
  • Please also see the following additional support pages; Microsoft Office support and Apple support.

Create an event (staff guide)

  1. In the top right-hand corner of the calendar, click the plus sign to create a new event. You can also click on a specific date in the calendar to create an event.
  2. Enter the event name.
  3. Select a calendar to associate the event to (only instructors and administrators can add events to non-personal calendars).
  4. Select the start and end times and if the event is to be repeated.
  5. Add a description if required.
  6. Click save.
Updated on 08/11/2021

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