Using and subscribing to the HYMS Blackboard calendar (timetable)

1. From a web browser click on your name in the top right-hand corner of the HYMS Blackboard homepage.
2. Click on the calendar icon in the drop-down menu.
3. The bottom left-hand corner of the calendar view shows a list of all available calendars to view events for (colour-coded by course). These can be selected / deselected. Click on an event in the calendar to display further details.
4. A link to a course calendar may also be found on the left-hand navigation menu for a course (the link may be renamed ‘timetable’).

1. Click on your name in the top right-hand corner of the Blackboard homepage.
2. Click on the calendar icon in the drop-down menu.
3. Below your listed calendars, click on  iCalendar / get external calendar link. Right-click on the URL that displays with the .ics extension link and select ‘copy’.
4. Open your HYMS email in a web browser. Please click on the following link to access the help page for further guidance; web browser.
5. From the welcome page, select to view your email account. From the left side panel, select the calendar icon.
6. From the left side panel in the calendar view, click on add calendar.
7. From the add calendar dialogue box, select subscribe from web.
8. Paste the external calendar link into the provided field and name it in the space below (such as HYMS Calendar).
9. Choose to ‘add to my calendars’ from the drop down list. To finish, click on import (click on the image to enlarge it).
10. Back in the calendar view, your Blackboard calendar will appear in the left side panel under my calendars.

If you are having issues syncing and are trying to import the calendar again, firstly remove the existing imported one. Right click on the calendar under ‘my calendars’ and select ‘remove’ from the drop-down list. 

1. Firstly, add your Blackboard calendar to your Office 365 HYMS email account calendar from a computer web browser. See guidance above.
2. There are then different options for how to view the timetable on your phone from your Office 365 calendar. Option 1: Add the Outlook app to your phone to then view your Office 365 calendar and the imported timetable.  Option 2: Add your HYMS email to your phone then choose to also add your HYMS email calendar to your phone’s calendar. For both options, please see the following page for further guidance on adding email to your phone / downloading the Outlook app (please be aware some device models / older models may not support these options); accessing HYMS email and calendar on smartphone / tablet devices.
3. In the Outlook app / your phone’s calendar, you should now be able to view your HYMS calendar content. You may need to go to your calendar menu and check your HYMS email calendar and / or HYMS calendar are selected to be visible. In your phone’s calendar it may not specify the calendar to check / uncheck, but includes it if the overall HYMS email account is selected (ticked green box in image below).

1. Firstly, if you have not already done so, add your HYMS email account to your phone. Please see the following help page for further guidance; accessing HYMS email and calendar on smartphone / tablet devices (if prompted, choose to also add your HYMS email account calendar to your phone). Please be aware some device models / older models may not support this.
2. Click on your name in the top right-hand corner of the Blackboard homepage.
3. Click on the calendar icon in the drop-down menu.
4. Below your listed calendars, click on iCalendar / get external calendar link. Right-click on the URL that displays with the .ics extension link and select ‘copy’.
5. Paste the external calendar link into an email and email your account.
6. Open the email on your phone and click on the URL. The iPhone recognizes the .ics extension as a calendar and prompts you to subscribe. Choose ‘yes’.
7. Check your calendar app settings to ensure your HYMS calendar is selected and is syncing regularly. You should now see your HYMS calendar in your phone’s calendar app.

If you are having issues syncing and are trying to subscribe again, first ‘unsubscribe’. Go to your phone settings and choose to unsubscribe / forget the calendar.

• Allow a little time for content to sync. This may vary depending on the device manufacturer, the available connectivity, and when content was added to the calendar. As stated above, we cannot guarantee how often third party calendars will sync with the Blackboard calendar.
• If you encounter continued sync issues, try removing the link from your calendar / device and repeating the steps above.
• Ensure you have correctly copied and pasted your link and correctly followed the steps above.
• iPhone users can also try the Android method above. If you have an alternative device, we suggest searching for online support for your specific device.
• If only some content is missing, contact the session organiser and check that content has in fact been added to your calendar. It may be that session details have not been added and they have been communicated to you via an alternative method (such as a link in a Blackboard announcement or an email, or an invitation via your Teams calendar).
• If the calendar is showing but the timings are incorrect, please check your settings. For your Outlook calendar, please navigate to your email settings/ view all Outlook settings/ general/ language and time. Check the time zone is set to Dublin Edinburgh Lisbon London. For your phone, please navigate to your email settings and check the time zone is also set to Dublin Edinburgh Lisbon London. Also check the overall time zone settings on your phone.
• Please also see the following additional support pages; Microsoft Office support and Apple support.