Names are central to our identities. Pronouncing someone’s name correctly is a simple but meaningful act of respect and inclusion. To support this, staff and students at Hull York Medical School can record the pronunciation of their name in Microsoft 365, allowing other HYMS users to hear how their name is pronounced from their profile card.
Name pronunciations are only available within the Hull York Medical School Microsoft 365 organisation. People outside HYMS will not be able to hear your recording.
Record your name pronunciation
You can add your name pronunciation directly from your Microsoft 365 profile card in Microsoft Teams or Outlook on the web.
- Open Microsoft Teams or Outlook on the web and sign in using your HYMS account.
- Select your profile picture in the top-right corner.
- Select your name to open your Microsoft 365 profile card.
- Select the microphone icon next to your name.
- Select the microphone button and record yourself saying your name. Your recording can be up to 10 seconds long.
- Stop the recording and choose to preview, retake or save it.
Record in a quiet space and say your name at a natural pace. You only need a short recording — usually just a few seconds.
Listening to a name pronunciation
Once a pronunciation has been recorded, a speaker icon is displayed alongside the person’s name on their Microsoft 365 profile card.
Select the speaker icon to hear their name pronunciation.
Profile cards appear throughout Microsoft 365, including in Microsoft Teams and Outlook.
Change or remove your recording
You can update or remove your name pronunciation at any time:
- Open your Microsoft 365 profile card.
- Select the speaker icon next to your name.
- Choose the option to record your name again or delete your recording.
More information
For more information about this feature, see Microsoft’s guidance:
Record and display your name pronunciation on your profile card – Microsoft Support