- Sharing OneDrive files
- Send direct links to OneDrive shared content
- Sharing Microsoft Teams files
Sharing OneDrive files
OneDrive for Business at Hull York Medical School is your own individual workspace. You can share individual files with internal HYMS colleagues / students and external individuals. This can be useful for sharing one-off files for collaboration with individuals. Any other form of sharing will most likely be best suited to creating content and sharing content in Microsoft Teams (see below).
Send direct links to OneDrive shared content
You can send a direct link to shared content when choosing to share a file (see the above support page links). You save space in everyone’s mailbox and encourage people to edit the same copy in OneDrive, if they have an Office 365 account.
You can also include a link in an email from the Outlook Web App with default edit permissions for recipients with HYMS Office 365 accounts.
Click on the attach icon in an email
- Choose to browse cloud locations
- Choose share the file as a OneDrive link
Please also see the Microsoft support page on collaborating with files in OneDrive: document collaboration and co-authoring in OneDrive.
Teams is a communication / collaboration tool that allows individuals (internal and external) and teams to work on documents and projects at the same time.
This is usually the most appropriate and best way of sharing content at Hull York Medical School. This method of sharing also avoids long email threads and numerous versions of one file in circulation. It also means colleagues and collaborators can all remain up to date on latest communications and agreed work processes around any content.
Please see the following Microsoft support page on sharing a file in Teams, collaborating with files and folders in Teams and sharing file links outside of a Team: share a file in Teams , collaborate on files in Microsoft Teams and sharing a file with someone outside of a Team.
Please also see our following help pages on inviting external participants to a Teams video call meeting and to become a Team guest member (to access and collaborate on content): creating video meetings in Microsoft teams and how to invite a guest to Microsoft teams *It is advised to invite individuals to Team video call meetings and as Team members / guest members by using their HYMS account details if they have them (rather than University or NHS email addresses for example). This will give greater access to content and greater abilities to participate.