This guide explains how to setup the audio visual equipment in the Hull and York based lectures theatres to support the deliver of Phase 1 MBBS lectures. This guide is designed for the student audio visual assistants but is also useful for anyone involved in the delivery of Phase 1 MBBS lectures.
The processes differ slightly between Hull and York, so please choose the appropriate guide below depending on your location.
Please note that all Phase 1 lectures are automatically recorded using Echo360 and the schedule of recording is managed by the Phase 1 team. Recordings for Phase 1 lectures are scheduled to start at 5 minutes past the hour and should finish at 55 minutes past the hour. If the lecture overruns the recording will not capture this!
Hull based users
Lecture is being delivered live from HULL
- Press Touch To Begin to start the system
- Select PC or Laptop using the touchscreen
- Ensure microphone is worn on lecturers lapel and is switched on
- Ask lecture not to start before the allocated start time (5 minutes past the hour), otherwise the lecture capture / live stream will be incomplete
- Recording ends at 55 minutes past the hour, so again ensure the lecture does not overrun
Lecture is being delivered from YORK, view the live stream
- Press Touch To Begin to start the system
- Select PC on the touchscreen
- Navigate to Blackboard, open the correct block and click on “Lecture Capture” link
- Find the lecture that is scheduled for that time (it will have “Live” button) and click on the title to enter the Echo360 class view
- Once the live stream has started (5 minutes past the hour) click on the “Show Live Stream” button on the bottom left of the screen
- The live feed should now start and will end at 55 minutes past the hour
- If the video feed of the presenter is larger on the screen than the slides then click on the slides and that will switch the view to make them larger and easier to see
For technical support, use the phone on the side of the lectern or for active lecture/AV issues ONLY call 01482 464748
York based users
Lecture is being delivered live from York
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- Select a source to switch on the system. For both the far screen and the near screen select the same source (PC or laptop) on the touchscreen
- Select a source to switch on the system. For both the far screen and the near screen select the same source (PC or laptop) on the touchscreen
It is important that the same source is selected for both screens, otherwise the view for students in Hull and the lecture recording may not work correctly!
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- Click on “Replay+” on the touchscreen and turn on the camera and ensure it is correctly pointing at the lectern.
- Click on “Replay+” on the touchscreen and turn on the camera and ensure it is correctly pointing at the lectern.
It is vitally important that you switch on the camera, otherwise this will not be visible for students in Hull, or on the recorded lecture! Also, please be aware that the camera automatically switches off at 57 minutes past the hour!
- Ensure microphone is worn on lecturers lapel and is switched on
- Ask lecture not to start before the allocated start time (5 minutes past the hour), otherwise the lecture capture / live stream will be incomplete
- Recording ends at 55 minutes past the hour, so again ensure the lecture does not overrun
Lecture is being delivered from Hull, view the live stream
- Select a source to switch on the system. For both the far screen and the near screen select the same source (PC or laptop) on the touchscreen
- Navigate to Blackboard, open the correct block and click on “Lecture Capture” link
- Find the lecture that is scheduled for that time (it will have “Live” button) and click on the title to enter the Echo360 class view
- Once the live stream has started (5 minutes past the hour) click on the “Show Live Stream” button on the bottom left of the screen
- The live feed should now start and will end at 55 minutes past the hour
- If the video feed of the presenter is larger on the screen than the slides then click on the slides and that will switch the view to make them larger and easier to see
To contact the Duty Technician – 01904 32 3035 / x3035 or 01904 32 3036 / x3036 (Diverts to mobile)
For detailed information about York rooms and the equipment within them please see the following York webpages:
- Physics P/L/002 – https://www.york.ac.uk/campusservices/avcentre/room/room.cfm?roomSC=P_L_002
- Biology B/B/002 – https://www.york.ac.uk/campusservices/avcentre/room/room.cfm?roomSC=B_B_006
- Alcuin East Wing AEW/003 – https://www.york.ac.uk/campusservices/avcentre/room/room.cfm?roomSC=AEW_003