Guide overview
This guide will provide:
- an introductory explanation of the MB BS Phase III OpenCampus portfolio
- how to access OpenCampus
- the educational supervisor dashboard tab
- the educational supervisor administration tab
- how to complete the clinical placement review form from the administration tab
MB BS Phase III OpenCampus portfolio
OpenCampus is an online platform that provides an overall academic record and portfolio for MB BS students. It is also used for academic progression and the recording of clinical experiences and assessment, allowing students to build up a portfolio of skills and expertise, signed off by clinical supervisors.
The primary purpose is to underpin students’ formative development and provide and document feedback from their clinical tutors.
In addition, it provides a format to document progress and participation in the MB BS programme. Completion of the portfolio is the student’s responsibility and a completed portfolio is a requirement for progression, and to enter the end of year summative assessments.
Tutors are responsible for completing entries in a timely fashion, with the student’s assistance, and students should expect honest feedback that can be used to help their development. This help page is a practical guide, staff should also read this in conjunction with the Phase III handbook (available on Blackboard).
Educational supervisors are responsible for completing clinical placement review meeting forms (from the OpenCampus administration tab).
Educational supervisors are also responsible for reviewing student progress in completing their portfolio forms. Progress can be reviewed via the educational supervisor dashboard and administration tabs, and also via the clinical placement review meeting form (which contains links to progress on forms for the meeting). It is also the educational supervisor’s responsibility to raise any concerns / track student progress by liaising with the Hull York Medical School MB BS Programme Delivery team or relevant Student Liaison Office, as appropriate.
Access OpenCampus through a web browser
To complete student forms you will need to access the OpenCampus platform from a web browser.
- Firstly, access the following link to log in to OpenCampus: https://opencampus.hyms.ac.uk/.
- Authentication is via HYMS Office 365 account details. Enter your HYMS email address (in the format hyxxxx@hyms.ac.uk).Then enter your HYMS password. Please also see our help page regarding logging in at the following link; how to access OpenCampus.
Please contact your Hull York Medical School SLO (Student Liaison Office) team for queries related to HYMS account creation, initial access to OpenCampus, and to clarify access to particular students in OpenCampus. The programme delivery team can also assist with this (phase3@hyms.ac.uk). Please also try accessing content in private browser mode to resolve common log in issues (see guidance below).
Please note, log in is via HYMS Office365 email account details. If you also have access to Office365 email via the NHS or another account, the system may incorrectly try and automatically log you in with those details. To avoid this scenario, please follow the below steps whilst in private browser mode.
- In most browsers you need to navigate to the top-right corner of the browser, click on the three vertical dots and select; ‘New Incognito Window’ or ‘New InPrivate Window’ or ‘New Private Window‘.
- In Safari, on File menu, click on ‘New Private Window’.
- Alternatively you can use the keyboard shortcut combination Ctrl-Shift-N (Windows) or Command-Shift-N (macOS).
Please also avoid using Internet Explorer in general as you may encounter access issues / loss of functionality.
Educational supervisor dashboard tab
The dashboard provides a global overview of student progress.
- Once logged in, click on the OpenCampus menu tab in the top left-hand corner.
- Click on the dashboard tab that will appear underneath.
- You will now see your dashboard homepage.
- Under the Year 5 students overview tab you will see a list of your students and an overview of their progress in completing their Year 5 portfolio forms.
- The progress bar for each student will display the current placement.
- Click on view all to view other placements and associated progress on forms.
- Click on a student username be taken to an overview of their portfolio and to see detailed content for form completion.
The dashboard will display a progress bar for each student and tally progress on the following portfolio requirements:
- OSLERs
- CBDs
- IPE case templates
- Prescribing activities
- Reflections
- Pharmacist assessed prescribing activities
- CS feedback
- Clinical placement review *action required on the form by the educational supervisor.
In exceptional circumstances, it may be possible for the programme delivery team to reopen web-based portfolio activities. Please contact the team directly at phase3@hyms.ac.uk for further guidance.
Educational supervisor administration tab
The administration section is where educational supervisors can complete clinical placement review meeting forms.
- Once logged in, click on the OpenCampus menu tab in the top left-hand corner.
- Click on the ES administration tab that will appear underneath.
- You will now see your administration homepage.
- You will see tabs for each type of Phase III portfolio form (if you have students from other year groups, you will see other additional form tabs). Click on a tab to browse student forms by type and status. Click on apply to see results.
- Clinical placement review forms require action on your part. Other forms can be viewed in order for you to have a broader overview of student progress.
Complete clinical placement review forms from the administration tab
- Select the clinical placement review meetings forms tab from the administration page.
- Search for forms that need to be actioned by educational supervisor.
If you cannot find student work under needs to be actioned by educational supervisor, select the ‘any’ or ‘complete’ search option in case another supervisor has completed the form and it is now marked as complete.
- The pencil alongside a form indicates a form needs to be actioned.
- Click on edit on a form.
- You will be presented with a review of forms.
- Click through the tabs at the top to review student progress on portfolio forms. These useful links are provided to facilitate reviewing progress during the clinical placement review meeting. You can additionally view content from the portfolio tab.
- Fill in the relevant fields whilst in the clinical placement review meeting with your student.
Please ensure that emoji characters are not entered into any free text fields on online forms (or student app forms). Forms with emoji characters may not successfully submit to the online system.
- When ready, select submit.
- You will see a final warning message; ‘this action cannot be undone and you cannot change the form later. Do you want to submit?’. Select OK.
- You will be redirected to the administration homepage and will see a success message at the top of the page stating that a form has been updated.
- Select the clinical placement review meeting tab again.
- Search for ‘complete’ forms.
- The form will appear and you can view content. The student will also be able to view content.
It is important for review sessions to be planned in advance and to be completed before a placement has ended. In exceptional circumstances and at the discretion of the programme delivery team it may be possible for educational supervisors to complete a review after the deadline. Please contact the programme delivery team at phase3@hyms.ac.uk for further guidance.
You can search for forms that are;
- complete (completed by the educational supervisor)
- action required by the educational supervisor (form awaiting sign-off during the meeting with the student).
Please also see the explanation of the status of forms underneath the tab for any particular form. See the below statuses for the clinical placement review meeting form.
Please also access the following link to the Phase III student guide to forms; OpenCampus: MB BS Phase III portfolio. This will provide you with a useful overview of all Phase III portfolio forms.