MB BS: Phase I Portfolio Student Guide

Video tutorial

Please see the below video tutorial for an overview of the MyProgress Year 1 & 2 Portfolio.

Written guidance

Upon logging in, the MyProgress homepage will be displayed. From here, you can access your MB BS portfolio and the activities you ae required to complete. The homepage displays the following sections:

Accessing Portfolio forms

Click on the Portfolio section from the MyProgress homepage to access forms for each block of study and each peer review instance.

The below image is of an overview of Year 1 Portfolio forms. The Year 2 Portfolio overview will display the blocks undertaken in that year of the programme. For example, Block 09 Disease processes and Block 10 Kidney Function and Failure.

During Year 1 and 2 of the MB BS programme, you will use MyProgress to complete Clinical Skills Reflection forms and Clinical Placement Review forms, as well as to provide feedback to peers in your Clinical Skills and PBL groups.

Click on a section to see forms for a block of study or peer review instance.

For block forms, the forms are broken down into two sections: Clinical Skills Reflection Forms and Clinical Placement Review forms.

Viewing completed Portfolio forms

From the MyProgress left-hand side menu, you can select the link to be taken to the Responses page.

The Responses page displays a list of the forms you have completed in chronological order.

You can log out of the online platform via the padlock icon in the top right-hand corner.

1. Log in to the online platform. As explained above, from your portfolio homepage navigate to the current block you are studying.
2. Under the red Clinical Skills Reflection Forms heading, click on the complete new option on the Clinical Skills Reflection tab.
3. This will open a Clinical Skills Reflection form in a new window.
4. Select the relevant week of the block from the drop-down menu.
5. Now specify if you attended the session. You still need to complete the form, even if you didn’t attend the session. However, you are not required to provide a reflection.
6. In the text box provided, reflect on your experiences during that week’s Clinical Skills session.

   Your reflection should include:

   • what you have done
   • what you have learnt
   • what you need to learn

   Below is an example reflection.

   What you have done

   Our tutor went over the Calgary-Cambridge framework with us and we learnt the difference between open and closed questions. We also learnt that when we give feedback we need to describe it well in specific terms. This is so that the person doing the interview can learn from it.

   We then took it in turns to talk to the simulated patient and gave feedback to the interviewing student.

   What you have learnt

   I learnt how to use open and closed questions and also to try to structure the consultation using the C-C framework. It was good to talk to the simulated patient and start practising before we saw real patients, as we could keep on going over various points with different students and in different ways.

   I was nervous before I went into the room with the SP and then I was anxious about what the other students would say. My feedback from them did cover some points I did well, such as my introduction, but I also learnt that I fidgeted a lot and used my hands a lot when talking. Also trying to think of the C-C structure and what to ask the SP, as well as listening to their answers, was quite difficult.

   What you need to learn

   I will try and get a structure in my mind of questions to ask so that I can listen to what the patient says and also respond to their questions. I will practise talking to a real patient on placement next week. It will be good to try and use what we have learnt today.

7. If at this point you choose to save and close the form, you will be redirected back to the Clinical Skills Reflection tab. You can select complete new and choose to access the draft again.
8. You can delete a form in progress by selecting to delete in the top left-hand corner of the form.
9. When you are ready to submit the form to your Clinical Skills tutor, select the email for later option in the top right-hand corner of the form.
10. Enter the details of your Clinical Skills tutor in the name and email field. You do not need to enter anything into the message field. Ensure to use your Clinical Skills tutor’s HYMS email address.
11. Select to submit in the top right-hand corner.
12. Confirm again and select ok.
13. You will be redirected back to the Clinical Skills Reflection tab and a successful submission message will briefly appear in the bottom right-hand corner.
14. Only forms that have had both the student and tutor sections completed can be viewed under the Clinical Skills Reflections tab. Access a record of a form awaiting tutor completion via the email option on the Clinical Skills Reflection tab.
15. Your tutor will get an email link to the Clinical Skills Reflection form. From a browser they will provide a grade and feedback.
16. The completed form will disappear from the email record and become visible via completed responses under the Clinical Skills Reflection tab. The tally of forms on the tab will update with the latest number of completed form responses.
17. Click on a listed completed response to see feedback and grading.

Change the named tutor or send a reminder email on a Clinical Skills Reflection form

You may need to change the named tutor or send a reminder email on a Clinical Skills Reflection form. You may need to do this if, for example, you initially enter an incorrect email address or the wrong tutor details.

1. A record of an email for later form can be accessed via the email option on the Clinical Skills Reflection tab.
2. From the drop-down options next to an email record, change the recipient or send a reminder email, (or delete a form).
3. Select send reminder to email the tutor again.
4. Select change recipient to send the form to a different tutor. Fill in the name and email address of the tutor in the new window. Ensure to use your Clinical Skills tutor’s HYMS email address.
5. Select to send email. A ‘successfully changed recipient’ message will briefly appear.
6. The new tutor will get an email link to the Clinical Skills Reflection form, as described above.
   

1. Log in to the online platform. From your portfolio homepage navigate to the current block you are studying.
2. Under the red Clinical Skills Reflection Forms heading, click on the complete new option on the Clinical Skills End of Block tab.
3. This will open the Clinical Skills End of Block form in a new window.
4. In the text boxes provided, reflect on what improvements you have made during the block and identify the things that you need to focus on in the next block.
5. If at this point you choose to save and close the form, you will be redirected back to the Clinical Skills End of Block tab. You can select complete new and choose to access the draft again.
6. You can delete a form in progress by selecting to delete in the top left-hand corner of the form.
7. Select to submit in the top right-hand corner.
8. Confirm again and select ok.
9. You will be redirected back to the Clinical Skills End of Block tab and a successful submission message will briefly appear in the bottom right-hand corner.
10. The completed form will be visible via completed responses under the Clinical Skills End of Block tab. The tally on the tab will update with the latest number of completed form responses.
11. Click on the listed completed response to review your submission.
    

1. 1. Log in to the online platform. From your portfolio homepage navigate to the current block you are studying.
   2. Under the black Clinical Placement Review Forms heading, click on the complete new option on the Clinical Placement End of Block form tab.
   3. This will open the Clinical Placement End of Block form in a new window.
   4. In the text boxes provided, reflect on what improvements you have made during the block and identify the things that you need to focus on in the next block.
   5. If at this point you choose to save and close the form, you will be redirected back to the Clinical Placement End of Block form tab. You can select complete new and choose to access the draft again.
   6. You can delete a form in progress by selecting to delete in the top left-hand corner of the form.
   7. Select to submit in the top right-hand corner.
   8. Confirm again and select ok.
   9. You will be redirected back to the Clinical Placement End of Block form tab and a successful submission message will briefly appear in the bottom right-hand corner.
   10. The completed form will be visible via completed responses under the Clinical Placement End of Block form tab. The tally on the tab will update with the latest number of completed form responses.
   11. Click on the listed completed response to review your submission.

1. Log in to the online platform. From your portfolio homepage navigate to your current block of study (your 4th block of study).
2. Under the red Clinical Skills Reflection Forms heading, click on the complete new option on the Annual Clinical Skills form tab.

3. This will open an Annual Clinical Skills form in a new window.
4. In the text box provided, enter your reflection on your overview of your development.
5. If at this point you choose to save and close the form, you will be redirected back to the Annual Clinical Skills tab. You can select complete new and choose to access the draft again.
6. You can delete a form in progress by selecting to delete in the top left-hand corner of the form.
7. When you are ready to submit the form to your tutor , select the email for later option in the top right-hand corner of the form.
8. Enter the details of your tutor in the name and email field. You do not need to enter anything into the message field. Ensure to use your Clinical Skills tutor’s HYMS email address.
9. Select to submit in the top right-hand corner.
10. Confirm again and select ok.
11. You will be redirected back to the Annual Clinical Skills tab and a successful submission message will briefly appear in the bottom right-hand corner.
12. Only forms that have had both the student and tutor sections completed can be viewed under the Annual Clinical Skills tab. Access a record of a form awaiting tutor completion via the email option on the Annual Clinical Skills tab.
13. Your tutor will get an email link to the form. From a browser they will provide their tutor overview, a grade and the agreed overview of development needs.
14. The completed form will disappear from the email record and become visible via completed responses under the Annual Clinical Skills tab. The tally of forms on the tab will update with the latest number of completed form responses.
15. Click on a listed completed response to see feedback and grading.

Change the named tutor or send a reminder email on an Annual Clinical Skills form

Please see the above tab for the weekly Clinical Skills Reflection form for example guidance of how to change the named tutor or send a reminder email.

Clinical Placement Review form

1. Once you have logged into the MyProgress app, select the Clinical Placement Review form tab from the app homepage.
2. A new form will open.
3. In the text box provide a brief summary of the session.
4. Select the relevant setting from the drop-down options.
5. Select the relevant assessor role from the drop-down options.
6. Hand your device to your Clinical tutor. They will provide you with feedback on how you can improve and areas you performed well. They will also select a grade. They will then need to sign the form and provide their name and NHS email address.
7. Click on submit to complete the form.
8. Confirm submission again.
9. You will be redirected back to the app homepage. A brief green success message will appear to confirm submission.
10. The Clinical Placement Review form tab will update to reflect the latest tally of completed forms.
11. Your tutor will receive an email confirmation that they completed the form with you. The completed form will be visible to you via completed responses under the Clinical Placement Review form tab via the online portfolio system.