Uploading files to Teams
- Each channel in Teams has a Files area
- You can drag and drop files from Explorer
- You can also use the upload files button
- You can post files in the team conversation
Where files are stored
Files are stored securely in the channel/team. Files are accessible anywhere with internet access (there is no need to connect to the university network).
Who can access files?
- Only team members, guests and owners have access to files
- Once on Teams, the files do not belong to any specific person, and any member of the team can read, edit or delete them
- To see team members, go to the … next to the team name and click manage team (all members can do this)
Collaborative editing
- Many people can work simultaneously on a file
- You can work on Microsoft Office documents directly within Teams
- Office 365 shows you who’s got the file open, and any changes happening by different users in real time
- A new version is created every time the document is closed, not every time a change is made during live editing
- You can roll back to an previous version
Find previous versions
Open the file in SharePoint and then:
- Go to document menu (…)
- Then Version history
- From there, you can view or restore previous versions
If the file was deleted, you can find it again in the recycle bin:
- Open the file in SharePoint
- Find the Recycle Bin in the left menu
- Select the file and click Restore in the bar above
Downloading files
You can download a local copy of a file with the Download button. This will not update the original on Teams so avoid this when multiple people are working on a file as versions won’t be in sync.