This article explains how to setup Multi-Factor Authentication on your Hull York Medical School IT account. Multi-Factor Authentication (MFA) provides an additional layer of security on top of your username and password when you access university resources online. Further information on MFA and why it’s required can be found on our Multi-Factor Authentication (MFA) guide.
To enable Multi-Factor Authentication (MFA), you will need the following:
- A computer, such as desktop/laptop PC or Mac, which will be used to set up your MFA account
- A mobile phone, which will be used to approve access
- The Microsoft Authenticator App installed on your mobile phone
- Your HYMS login details
You are required to setup two authentication methods. You’ll be prompted to setup the Microsoft Authenticator App and to use a contact email address.
How to setup MFA
Follow these simple steps to enable Multi-Factor Authentication on your HYMS account:
Step 1 – Install the Microsoft Authenticator app on your mobile device
To download the Microsoft Authenticator App on your phone – please visit either the Google Play or Apple Store:
Important: To use the app you will need to enable notifications and camera access. You will be prompted to do this when you install the app on your device.
Step 2 – Setup the Microsoft Authenticator app (method 1)
You will need to complete some of these steps on your computer and some on the Microsoft Authenticator App.
Open a web browser on your computer and log into https://m365.cloud.microsoft/ with your HYMS account. Enter your HYMS email address (in the form hyxxxx@hyms.ac.uk) and password.
When MFA has been enabled on your account you will be prompted to add more information to setup your account for Multi-Factor Authentication (MFA)
Click Next to setup additional security information.
Click Next on your computer to confirm you have installed the Microsoft Authenticator App on your mobile phone.
You should not setup authentication on a device you share with anyone else (for example a shared family device)
Click Next on your computer and the following screen will be displayed:
Click Next on your computer and the following screen will be displayed:
Open the Microsoft Authenticator App (on your mobile phone). Click on the plus (+) icon in the top right hand corner of the app, to add your account:
Select Work or School account and then Scan QR code (As displayed above):
With your mobile phone scan the QR code that appears on the computer screen with the Authenticator app and then click Next. At this point it will send a notification to your phone asking you to approve your authentication. When you scan the QR code the following message will appear.
When you have successfully added MS Authenticator to your account you will see the screen below.
Click Done to setup your second authentication method (Email authentication).
Step 3 – Setup Email authentication (method 2)
Add a contact email address and Click Next. (A code will be sent to your email account).
Enter the code received by your email account and Click Next.
After successful entry of the code the screen below will be displayed Click Done.
Confirming the setup of authentication methods
Once you have registered your two authentication methods you will see the following confirmation screen:
Going forward you will receive a notification (a request to approve your sign-in) when you access HYMS systems that are protected by MFA.
To add or change your MFA authentication methods please see the following guide: Changing your HYMS MFA authentication methods