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Teams: Members and Owners

The official Microsoft Teams video training site is available here: https://tinyurl.com/teamsvids

There are currently two roles within a Team Collaboration Space; Members and Owners.


A Member can create files and contribute to conversations within the Teams area of a Collaboration Space. However they cannot:

  • Directly share a file outside of the Collaboration space – Owners can do that for them
  • Add other members. Instead members can invite others, which will require an Owner to approve them to join


An Owner manages the membership of the Collaboration Space. They will approve who can join and when it is necessary to remove members. They can share files outside of the team to anyone with a HYMS IT account.

An Owner can use all the same features as a Member, in addition to their ability to manage the Team.

We strongly recommend that ever team has at least 2 owners. This will help to prevent data loss in the event of an account being disabled/deleted

Responsibilities of an Owner

There can be ten Owners for each Collaboration Space, so it should be possible to share the administration of a Team Collaboration Space.

However collectively the Owners of a Team Collaboration Space are responsible for the information stored and those who have access to it.

As an Owner you will need to:

  • Manage the membership of the Team Collaboration Space, including:
    • Review the ongoing membership, removing members when they no longer need access
  • Manage sharing with people who are not members of a Team Collaboration Space
  • Responsible for security of files within the Team Collaboration Space
    • Ensure the permissions of the team are correct and that only permitted users have access

Customise and manage your Team Collaboration Space

As an Owner you can change a number of settings including:

  • Set the name and description of the Team Collaboration Space
  • Add and remove Members and Owners
  • Control what Members can do within a Team Collaboration Space

Add members

If you’re an Owner, go to your teams list, click More options button next to the team name, then click Add members. Another option is to click Manage team, and add people in the Members tab.

To make these changes you will need to edit the Team:

  1. In Teams, right click on for a Team where you are an Owner
  2. Click on Edit team

You can also set team members’ permissions for channels and tabs, which is found in Manage team

  1. In Teams, right click on for a Team where you are an Owner
  2. Click on Manage team

Microsoft Help for managing your team

Updated on 03/10/2020

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