This guide will explain:
- how to screen share during a video call meeting and what can be shared
- taking or giving control of the screen
- zooming in on content
- recording shared content
How to screen share during a video call meeting and what can be shared
When in a video call meeting, click on the screen share icon on the call menu bar to share content.
Please access the following link to the Microsoft support pages for further guidance on sharing content; share content in Teams.
The PowerPoint section lists the most recent files you’ve opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting.
If you select browse and choose a PowerPoint file that hasn’t been uploaded to Teams before, it will get uploaded as part of the meeting.
If you’re presenting in a channel meeting, the file is uploaded to the Files tab in the channel, where all team members will have access to it.
Please access the following links to the Microsoft support pages for further guidance on using PowerPoint slides; PowerPoint slides in Teams.
Please access the following links to the Microsoft support pages for further guidance on using the Microsoft Whiteboard: use Whiteboard in Microsoft Teams.
Include computer sound
You can stream your computer audio to meeting participants through Teams (useful for playing a video or audio clip).When you share, all your system audio, including notifications, will be included in the meeting. Please access the following link for further guidance from the Microsoft support page: share computer sound in a Teams meeting.
Taking or giving control of the screen
Users can switch who is presenting by clicking on give/ take control. Whoever is currently presenting will end the presentation by clicking on stop presenting. Clicking on the eye symbol prevents users going through slides at their own pace.
It is also possible to give control of the desktop view / browser view by also selecting give control. Please see the Microsoft support page for further guidance; give and take control of shared content.
Zooming in on content
It is possible to zoom in and out of content.
- Click and drag to see different areas of content.
- To zoom in or out; pinch in or out on your trackpad or use the keyboard shortcuts; control + plus sign and control + minus sign. Hold the control key and scroll with your mouse.
Recording shared content
Meetings can be recorded by selecting the start recording option from the meeting tool bar. Shared content can also be recorded (depending on the content – currently not Whiteboard content, for example).
Please access the following link for further guidance from the Microsoft support page; recording meetings in Teams.