This article will explain to staff how to extend the deadline of a Phase I weekly clinical skills / clinical placement form.
Each week for both Clinical Skills and Clinical Placement, students are required to complete and submit a weekly reflection. These are reviewed by either their clinical skills or clinical placement tutor who will provide constructive feedback on their performance that week.
Students have one week (7 days) to complete their weekly reflection forms for both Clinical Skills and Clinical Placement. After 7 days, these forms will be removed from the students portfolio and marked as incomplete. Students will receive a reminder email to complete this form after 5 days.
In some instances (exceptional circumstances), these forms will need to be released back to the students. If a student continually misses these deadlines it will be dealt with by their PBL / CS tutor and flagged as a professionalism issue.
To release a weekly form (Clinical Skills or Clinical Placement), follow these simple steps:
- To access OpenCampus in your browser navigate to: https://opencampus.hyms.ac.uk
- Log in with your HYMS username and password.
- From the OpenCampus menu click on the Portfolio Administration folder and then select PI Portfolio Administration. This will take you to the Phase I portfolio administration page. From here you can administer the Portfolios of all Phase I students, and view student and tutor submissions.
- You can use the filters on this page to find the form you’re looking for. You can search by first name, last name and HYMS ID.
- Select edit next to the form you wish to release back to a student. This will open the form.
- Scroll down to the dates section of the form. Here you can see when the form was released and the form due date. To extended the deadline of the form change the To Date to the new deadline date and click Save at the bottom of the page.
When you change the To Date for the student you need to also change the To (Tutor) date. Tutors should be given 7 days after the student deadline to provide feedback on submitted weekly forms.
Do not click Submit on this page. If you click Submit, you will be completing and submitting the form on behalf of the student.