This guide provides an overview of MyProgress—the online portfolio system you’ll use throughout your journey at Medical School. MyProgress is an online portfolio and clinical assessment platform which allows you to easily record experiences, receive assessor feedback and obtain sign-off in clinical practice.
This guide will walk you through the essential steps for logging in, navigating the interface, and using its key tools to support your learning and track your progress effectively.
Follow these steps to log into the online system:
- To access MyProgress navigate to: https://hyms.epads.mkmapps.com/
Please do not try to find the HYMS MyProgress platform via a general internet search. This will show results from many other different institutions that also use MyProgress.
- Click on Sign In and then Login with your University Account. When prompted enter your Hull York Medical School email address (hy****@hyms.ac.uk) and password. You will need to further authenticate via Multi-Factor Authentication (MFA). Please access the following link to our MFA help pages for further guidance; MFA help pages.
We recommend you upload a profile picture as this will assist your tutors when they are reviewing your portfolio. Please ensure that the image you upload is clear and meets the professionalism requirements expected of a Medical student.
Follow these steps to upload a picture to your MyProgress profile:
- On the portfolio homepage, click on the chevron (top left of the page) to expand the menu.
- In the left-hand menu, click on ‘Edit avatar’ icon (which is your initials).
- Either drag and drop an image (or click to manually upload an image) into the Edit avatar box.
- Click OK to upload the image.
This video provides an overview of the Year 1 & 2 portfolio in MyProgress.
Navigating the online Portfolio
Once you’ve logged in, you’ll be taken to the MyProgress homepage. From here, you can access your MB BS portfolio and the activities you’re required to complete. The homepage displays the following sections:
- Profile information (1) – this displays information about you such as your name and email address (as well as a profile picture if you have uploaded one). The only part of your profile, you can update is your profile picture. We recommend you upload a profile picture as this will assist your Educational Supervisors when they are reviewing your portfolio. Please ensure that the image you upload is clear and meets the professionalism requirements expected of a Medical student.
- Placement information (2) – this displays information about your current placement which includes the duration and clinical placement site.
- Portfolio (3) – this where you can access the forms that you have completed on either the mobile device or via the online system.
Accessing portfolio forms
During Years 1 and 2 of the MB BS programme, you will use MyProgress to complete both Clinical Skills and Clinical Placement reflections— and to provide feedback to peers in your Clinical Skills and PBL group.
In the Year 2 portfolio, you will see the blocks undertaken in that year of the programme. For example, Block 09 Disease processes and Block 10 Kidney Function and Failure.
Each block has specific dates during which it will run, and the portfolio forms for that block will only be accessible within that time frame. You can click on a placement to view the forms associated with it.
The forms are broken down into two sections: Clinical Skills Reflection Forms and Clinical Placement Reflection forms.
You’ll complete the Clinical Skills Reflection form online, while the Clinical Placement Reflection form is designed to be filled out using the app during your time in clinical practice. A full breakdown of the forms and the workflows can be found on our MB BS: Phase I Portfolio Student Guide.
Viewing completed portfolio forms
From the menu (on the left-hand side of the system), you can access the Responses page. The page displays a list of forms you have completed in chronological order. This page is useful if you want to check forms completed on the app have synced with the online system.
Logging out of the system
You can log out of the online system via the padlock icon in the top right-hand corner.
This video provides an overview of the Year 3 & 4 portfolio in MyProgress.
Navigating the online Portfolio
Once you’ve logged in, you’ll be taken to the MyProgress homepage. From here, you can access your MB BS portfolio and the activities you’re required to complete. The homepage displays the following sections:
- Profile information (1) – this displays information about you such as your name and email address (as well as a profile picture if you have uploaded one). The only part of your profile, you can update is your profile picture. We recommend you upload a profile picture as this will assist your Educational Supervisors when they are reviewing your portfolio. Please ensure that the image you upload is clear and meets the professionalism requirements expected of a Medical student.
- Placement information (2) – this displays information about your current placement which includes the duration and clinical placement site.
- Portfolio (3) – this where you can access the forms that you have completed on either the mobile device or via the online system.
- Flagged Responses (4) – the Flagged Responses widget will be used by the Clinical Skills Facilitators to highlight any issues with the procedural skills assessments you have completed.
Accessing portfolio forms
The Phase II portfolio and the activities you’re required to complete are structured by placement. A year 3 student will see Placement 1 to Placement 4 plus a section for clinical procedural skills. A year 4 student will see Placement 5 to Placement 8 plus a section for clinical procedural skills.
Each placement has specific dates during which it will occur, and the portfolio forms for that placement will only be accessible within that time frame. The clinical procedural skills are in their own section of the portfolio because they run throughout the entire academic year. Further information on how to complete Clinical Procedural Skills forms can be on our MB BS: Completing Clinical Procedural Skills Forms guide.
You can click on a placement to view a detailed list of forms associated with it.
This will take you to the Overview tab for that placement. Here you can see all the portfolio activity forms that need to be completed. To access the portfolio forms, you can either select them from the Items list on this page or you can select the Items tab at the top of the portfolio.
On the Items page, you’ll find the portfolio activities along with the target number of completions required for that placement. The completion tally next to each form helps you keep track of your progress.
You will complete both the Clerking and Reflection forms via the online system. The other forms (Case Based Discussions, OLSERs and Clinical Supervisor Feedback) you will complete via the app whilst in clinical practice. The clinical placement review form will be completed by your Educational Supervisor towards the end of the placement. The option to complete this form will not be available to you. A full breakdown of the forms and the workflows can be found on our MB BS: Phase II Portfolio Student Guide.
Viewing completed portfolio forms
From the menu (on the left-hand side of the system), you can access the Responses page. The page displays a list of forms you have completed in chronological order. This page is useful if you want to check forms completed on the app have synced with the online system.
Logging out of the system
You can log out of the online system via the padlock icon in the top right-hand corner.
This video provides an overview of the Year 5 portfolio in MyProgress.
Navigating the online Portfolio
Once you’ve logged in, you’ll be taken to the MyProgress homepage. From here, you can access your MB BS portfolio and the activities you’re required to complete. The homepage displays the following sections:
- Profile information (1) – this displays information about you such as your name and email address (as well as a profile picture if you have uploaded one). The only part of your profile, you can update is your profile picture. We recommend you upload a profile picture as this will assist your Educational Supervisors when they are reviewing your portfolio. Please ensure that the image you upload is clear and meets the professionalism requirements expected of a Medical student.
- Placement information (2) – this displays information about your current placement which includes the duration and clinical placement site.
- Portfolio (3) – this where you can access the forms that you have completed on either the mobile device or via the online system.
- Flagged Responses (4) – the Flagged Responses widget will be used by the Clinical Skills Facilitators to highlight any issues with the procedural skills assessments you have completed.
Accessing portfolio forms
The Phase III portfolio and the activities you’re required to complete are structured by placement. You will see Placement 1 to Placement 3 plus a section for the Assistantship and clinical procedural skills.
Each placement has specific dates during which it will occur, and the portfolio forms for that placement will only be accessible within that time frame. The clinical procedural skills are in their own section of the portfolio because they run throughout the entire academic year. Further information on how to complete Clinical Procedural Skills forms can be on our MB BS: Completing Clinical Procedural Skills Forms guide.
You can click on a placement to view a detailed list of forms associated with it.
This will take you to the Overview tab for that placement. Here you can see all the portfolio activity forms that need to be completed. To access the portfolio forms, you can either select them from the Items list on this page or you can select the Items tab at the top of the portfolio.
On the Items page, you’ll find the portfolio activities along with the target number of completions required for that placement. The completion tally next to each form allows you to monitor your own progress.
You will complete the inter-professional case templates, reflections and pharmacist assessed prescribing activities forms via the online system. The other forms (Case Based Discussions, Prescribing activities, OLSERs and Clinical Supervisor Feedback) you will complete via the app whilst in clinical practice. The clinical placement review form will be completed by your Educational Supervisor towards the end of the placement. The option to complete this form will not be available to you. A full breakdown of the forms and the workflows can be found on our MB BS: Phase III Portfolio Student Guide.
Viewing completed portfolio forms
From the menu (on the left-hand side of the system), you can access the Responses page. The page displays a list of forms you have completed in chronological order. This page is useful if you want to check forms completed on the app have synced with the online system.
Logging out of the system
You can log out of the online system via the padlock icon in the top right-hand corner.