Managing Files

This articles will explain how you can reduce the size of work that you produce. This maybe necessary when submitting files to Blackboard submission areas.

You can submit files up to 100MB to Blackboard submission areas.

File size compression may result in some loss of quality so be careful about compressing too much where you can control this. It may require a bit of trial and error to get the right balance between file size and quality.

Checking file sizes

You can check on the size of your existing files by:

  • PC – hover your mouse pointer over a file to see the current file size or right click on the file and choose Properties.
  • Mac – Click on a file to select it and use ⌘ + i

Compressing Word documents

If you have a particularly long Word document that contains a lot of images, this can result in a very large file size.

  1. Open your word document
  2. Either double click on a picture OR single click a picture and choose Picture Tools tab from above the ribbon.
  3. Choose the Compress Picture options from the Picture Tools ribbon. The Compress Pictures option box will open.

  1. Select the options that suit your needs, in most instances you shouldn’t need a resolution greater then 200dpi.

If you untick the Apply only to this picture option then all the images in your document will be compressed.

  1. Once you have made your choices click OK and Word will compress the picture(s) making the overall file size smaller.
  2. Go to File and select Save As (so you don’t overwrite the original). Now compare the file size of the two versions of the document, depending on how big the original images were the difference can be considerable.
Updated on 03/08/2019

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